Key Responsibilities:

·     Prepare and distribute board meeting agendas, minutes and materials in a timely manner

·     Maintain official records, including meeting minutes, bylaws, and board policies

·     Ensure compliance with legal and regulatory requirements (e.g., annual filings, record retention)

·     Support board member onboarding and documentation

·     Serve as a liaison between the board, leadership, and external stakeholders as needed

·     Monitor board attendance and maintain accurate contact information for directors

Qualifications:

·     Strong organizational and written communication skills

·     Familiarity with governance practices and non-profit operations

·     Attention to detail and ability to manage confidential information

·     Experience with document management and virtual collaboration tools is an asset

Time Commitment:

Estimated 4 to 6 hours/month, including meeting preparation and follow-up, plus attendance at monthly Board meetings (1.5 to 2 hours).