Reports to: Executive Director
Position Type: Part-time (approx. 10hrs/week, flexible schedule)
Location: Remote/work-from-home

Position Summary

The Executive Assistant provides essential support to ensure the smooth operation of day-to-day activities within the organization. This role includes managing communications and course schedules, maintaining records, and supporting the team with general administrative tasks.

Key Responsibilities

·        Serve as the first point of contact for general inquiries via email

·        Schedule meetings, maintain calendars, and prepare meeting materials

·        Maintain registration system – keeping schedule of workshops and seminars current, posting new workshops/seminars, and monitoring registrations

·        Maintain organized digital filing systems

·        Assist with client communications and requests

·        Assist with donor communications, including thank-you letters and database updates

·        Help coordinate events, workshops, and volunteer activities

·        Order and maintain office, marketing, and workshop/seminar supplies

·        Provide administrative support to the Executive Director and Board as needed

·        Ensure compliance with internal policies and procedures

Qualifications

·        Proven administrative or office assistant experience

·        Strong organizational and time management skills

·        Excellent written and verbal communication skills

·        Ability to handle confidential information with discretion

·        Comfortable working independently and as part of a small team

·        Familiarity with non-profit environments is an asset

·        Familiarity with:

o   Office 365 (Word, Excel, PowerPoint, Teams)

o   SharePoint

o   Google drive

o   Mailchimp

o   Booking software such as Bookeo

Preferred Attributes

·        Passion for the vision and mission of the organization

·        Flexibility and problem-solving mindset

·        Willingness to take initiative and learn new systems