Secretary – Volunteer Position About the Lower Mainland Down Syndrome Society…. The Lower Mainland Down Syndrome Society is a not-for-profit society, established in 1989. Our members believe that individuals with Down syndrome are capable of full participation in society and should be given the opportunity to develop their potential. To make this mission come to life, the Lower Mainland Down Syndrome Society aims to: Provide information, support, and resources to individuals with Down Syndrome in BC and their families Provide information about Down Syndrome and resources to people and organizations who support individuals with Down Syndrome and their families Advocate that governments and appropriate agencies provide the special resources often needed by individuals with Down Syndrome and their families Lobby for appropriate educational, vocational, and social opportunities Support families and increase public awareness Network with other organizations and individuals PURPOSE OF ROLE The secretary is responsible for maintaining accurate documentation, records and meeting legal requirements, such as annual filing deadlines. ACCOUNTABILITIES The Secretary is responsible for ensuring that accurate minutes of meetings are taken and approved The Secretary signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records. Attends all general meetings The Secretary is accountable to the Board of Directors SKILLS/QUALIFICATIONS Excellent organization skills in distributing and receiving documents Excellent time management in preparing and submitting documents as needed Excellent written, and verbal communications skills Confident in managing meetings to ensure all Robert Rules requirements have been followed and met. LMDSS (Lower Mainland Down Syndrome Society) uses Office 365 and Microsoft suite of apps to complete our business and to communicate internally. All Board members will be required to use Office 365 to meet our privacy guidelines and controls. We will support your learning needs. OTHER INFORMATION Documentation Required: Certificates/ Diplomas ___ Criminal Record Check ___ Confidentially, Agreement___ Consent for Photographs ___ Membership ___ Privacy Policy ___ Volunteer Application ___ BOD Candidate Profile Form ___ Length of term: Two years, which may be renewed up to a maximum of four consecutive terms, pending on approval of the board. Please submit your CV, Diplomas, Certificates and cover letter to Theresa Preston, Executive Director, LMDSS #108-17828-65A Ave, Surrey, B.C. V3S 1Z3 / Ph: 604-591-2722 /Email: info@lmdss.com